FreshBooks Accounting Software Review 2022


FreshBooks started its life as a simple invoicing solution. Over the years, it has expanded tremendously in scope, adding new features and enhancing existing ones every year. It’s now a full-featured, double-entry, online accounting app for small businesses. FreshBooks manages accounts receivable and payable, inventory, and payroll through an integration with Gusto. New functionality since our last review includes integration with Microsoft Outlook, an Income Importer, project profitability reporting, and accounts payable tracking. Available for both iOS and Android devices, FreshBooks’ app includes nearly all of the features found on the browser version of its software. You can track billable time, take pictures of receipts and record expenses, create and send invoices, chat with clients, and accept payments.

  • As a manager looking at this data, I would want to check in with Calina and Lorenzo to see if they needed extra support and to thank them for their hard work.
  • It easy to manage clients, track subscriptions, track hours and send invoices.
  • Harvest wants to solve this problem by giving you the tools you need to find out.
  • Price and features were compared in Freshbooks and I was able to achieve all I needed and it was less than Quickbooks.
  • A few clicks can give your client the information they need to close the sale quickly using FreshBooks Estimates feature.

You can find the Delete Account option under the My Profile page. Sign up for Lab Report to get the latest reviews and top product advice delivered right to your inbox. supports country specific tax calculation in Canada, the United States and Britain. GST and HST in Canada, sales taxes in the United States, and MTD in the UK are supported by FreshBooks.

FreshBooks + SMS By Zapier Integrations

You can also view if employees are meeting the expected budgeted hours for the projects that are open. Another perk of using Harvest is that you can integrate with QuickBooks Online or Xero, so copies of your invoices are automatically sent to your account.


I’ve been using now for about 2 months, so I know where to go, but it takes so much longer now. The Credit card option will be ON/OFF for all subsequent invoices, so it’s hard to make an exception (e.g. hardware) for one invoice. We have to constantly check a few options for every invoice, making the whole process much longer.

Expense Tracking

Small business owners get more deductions with AI-powered expense tracking and receipt matching. With FreshBooks, you can manage all your invoicing, expense tracking, expense management, and time tracking requirements in one place.

With the single-entry bookkeeping system, one tiny mistake in the books can throw your financial accounts way off with no safeguards. Double-entry accounting isn’t available until the Plus plan, which costs $25 a month. When you generate an invoice from your Projects, you’ll automatically pull in expenses.

FreshBooks offers a well-rounded and intuitive double-entry accounting experience with the tools that a very small business needs. An exceptional user experience and smart blend of features make it a top choice for sole proprietors and freelancers. You can schedule FreshBooks to automatically send recurring invoices and payment reminders; you can also set it to add late fees to past-due invoices either as a percentage or flat fee.

This captured our time in such an amazing way and made it easy to give to clients. I would really really really love to see a Mac App to complete the mobility and desktop experience.

Connect PandaDoc With FreshBooks

With a business to run and projects to manage, it’s tough to keep everyone synced up and on schedule. Projects in FreshBooks make it easy for your clients, team, and contractors to collaborate and share files and updates…all in one place. The 10 Best Small-Business Accounting Software of 2022 To rank the best accounting software for small businesses, we evaluated features, ease of use,… So if QuickBooks Self-Employed costs the same as FreshBooks Lite, why did we label FreshBooks the more affordable provider?


freshbooks‘ Invoice page provides a lot of information about your recent and historical invoices. With the From Me tab highlighted, you see dollar totals for invoices that are overdue, outstanding, and in the draft stage. Below are links to your most recently updated invoices. A list of all invoices and recurring templates appears at the bottom. If you’re looking for a free small business accounting app, Wave and Sunrise are good options.

FreshBooks Cons

That way, the team could experiment and test out their ideas to see if they worked. They knew it once they got the first email from a FreshBooks user requesting to close their account. Crisis’ doesn’t stop business planning, rather becomes a part of the agenda. This week, Paul & Cory get a moment to chat with Freshbooks CEO Mike McDerment. Mike speaks on the important components of projecting outcomes and making decisions in this time. He also explains what makes Freshbooks different then its competitors and also, what is happening in the front-line of business strategy amidst COVID-19. Streamline your accounting & payments when it comes to your maintenance workflow.

Both versions are easy to use and I like that the functionality I’m using is free. I like the “duplicate” feature for expenses in the online version and hope they add it to the app soon as it makes logging expenses on the go quicker. I also wish they’d provide the ability to attach more than one image to any given expense. For instance when logging expenses for a trip I would like to be able to bundle the expenses with a combined total and attach multiple receipts to a single expense record. I also wish there was a way to have daily recurring expenses for a given project, instead of just weekly/monthly. Trying to log my parking and mileage daily via the app without the duplicate feature gets tedious.

  • We don’t guarantee that our suggestions will work best for each individual or business, so consider your unique needs when choosing products and services.
  • I have probably requested this feature 20 times on support calls.
  • The platform is now so slow, we often wonder if we clicked on something…so we wait (e.g. create an invoice).
  • It’s even harder to find great invoicing software and accounting functionality at an affordable price.
  • FreshBooksTriggers when a new invoice payment is created.
  • Navigation used to be simple, but that is no longer the case.

Automate the creation of tailored invoices based on an array of client actions. PandaDoc provides businesses with the tools to create, send and track beautiful, paperless documents.

FreshBooks Accounting Software Review

It definitely has made things less stressful and faster than when I would manually use Google Sheets for everything. Freshbooks provides all the basic accounting functions – invoicing, bills and bank statement imports. There are too many features to list and a whole app centre with options that integrates to help book appointments, manage projects and time etc.

  • FreshBooks is a simple and intuitive cloud-based accounting application that’s accessible across all your devices.
  • The software you choose will depend on your budget, objectives, and challenges.
  • Zapier moves info between your web apps automatically, so you can focus on your most important work.
  • The tool also lets you automate business workflows, track and manage projects, and ensure operational efficiency.
  • This includes the creation of a new starter plan and competitive pricing packages with unique pricing, set in NZ currency.
  • If you are a writer like me, it doesn’t matter how attractive my invoices are to my clients, but for those in arts and entertainment, it does.
  • That’s what makes FreshBooks such an ideal option for small businesses.

You can use the notes box to send along a friendly note to your client to let them know you enjoyed working together and look forward to your next assignment. You can add other information in this step such as the company’s mailing address. But if you don’t have this info and your client doesn’t require it, then don’t worry.

For instance, it lacks vendor, inventory management and purchase-ordering features, so it isn’t well suited for businesses with inventory. Rather, it’s designed for service- or project-based agencies and includes time-tracking and project management tools. I’ve been trying out FreshBooks for a few weeks and while it’s still lacking in some areas, it is pretty good for a free app. I needed something to track/log expenses, mileage, hours and invoices. I use the app along with the online version and set up was fairly straightforward.

I now have a lot more time to focus on growing my business instead of doing admin tasks. The «New» version might be pretty, but it has become pretty awful to use. The platform is now so slow, we often wonder if we clicked on something…so we wait (e.g. create an invoice). Navigation used to be simple, but that is no longer the case. It takes many more clicks to find the information I need.

You will see when they view the invoice and Harvest will alert you once they have paid. Harvest also includes a PDF version of each invoice as a courtesy to their customers. If you have ever worked in the service industry, you know how difficult it can be to measure the return on a project when it’s largely based on employee hours of productivity. Harvest wants to solve this problem by giving you the tools you need to find out.

  • All reports can be filtered by client, team member, or date and they are easily saved, exported, or printed when needed.
  • If you need a robust accounting system that takes care of all your financial requirements, Sage 50cloud can be a suitable pick.
  • Once you found it, type FreshBooks Accounting in the search bar and press Search.
  • It also helps if it looks nice since it will be on my screen daily.
  • Links to support and to a page describing what’s new in FreshBooks appear in the lower right.

So I checked the first invoicing software my freelancer friends recommended. Freshbooks made it so easy for me to create my first invoice that I was instantly sold. It’s now my go-to invoicing tool — and it helps me with other business tasks, too. This was a tough call for my Tech Troop, but they chose FreshBooks over Harvest because of the reporting features and the attractive, professional-looking user interface.

A built-in timer available on both your desktop and mobile can help make sure you are paid for the hours you put in for a client. I switched mainly for the well laid out App and the project profitability reports. I very much needed help tracking projects and expenses. I also like that it has mileage and expense tracking all tied in. I use this to bill clients, send invoices, and to track time. It does everything better than I could dream or need it to perform. Icon»It’s very easy to use,excellent customer service and use also a great mobile app. I am really happy to have this software in my company.»

Accounting Software Built For Business Owners And Accountants

FreshBooks has also added numerous enhancements to invoices and the overall workflow. For example, a new Preview tab shows you how an invoice will look before you send it. The company, which says it has served more than 30 million people in over 160 countries, was bootstrapped for the first decade of its life. FreshBooks offers great functionality, which is a big plus for service-based businesses invoicing clients.

QuickBooks Online is our Editors’ Choice pick for small businesses that have a few more team members on staff. If you’ve connected one or more bank accounts to FreshBooks, you see a list of recent transactions when you click the Expenses tab in the left vertical pane. You have to train it at first by correcting inaccurate categories, which you definitely should, as this information is very important for use in reports and taxes. Initially FreshBooks functioned like an electronic invoicing program targeting IT professionals. The initial release of FreshBooks is now referred to as «FreshBooks Classic.» FreshBooks Classic’s front-end application was built in PHP, and the backend services were built in Python. The company’s website is comprehensive and answers to basic questions can be easily found.

You click on the applicable fields to add new customers, products or services, descriptions, terms, and notes – you don’t have to create them on a separate screen and then add them to an invoice. If you want to rearrange lines on an invoice, you drag and drop them into place. The Advanced Payments add-on costs $20 per month, plus 3.5% and 30 cents per transaction. This credit card processing service includes a virtual terminal, so you can accept payments over the phone and in person.

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